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Amending hoa covenants in nc4/29/2024 ![]() Most HOAs are required to give at least 14 days, but no more than 30 days written notice. The governing documents will dictate how much notice owners must receive. Minutes should be taken and made available to members.Īs with other meetings, the board must send everyone a notice once it is approved. They also require a quorum before any HOA business can be addressed. For example, special meetings are open to all members who wish to attend. Special meetings do share some similarities with annual meetings. So, if a meeting is called to talk about an emergency repair, members cannot vote on that issue during the same meeting. Other issues that may arise during this meeting cannot be addressed at that time. Special meetings are organized to deal with one issue. If all requirements are met, the board must hold the meeting. The HOA’s bylaws should have the requirements–such as the number or percentage of owner signatures needed for the petition to be considered–that must be followed in order for a special meeting to take place. The request must be submitted in writing. Special meetings have special rules, and it’s important that the board follow those rules closely.īoard members can call for a special meeting, but homeowners may also petition for them via a written request. They are called to handle a specific issue or problem that cannot wait for a regularly scheduled meeting. Special meetings are different in that they are not scheduled. Most communities will also post a notice about an upcoming meeting in common areas so that every owner is aware of the event. However, some are switching to electronic delivery because it is a faster and less expensive delivery method. Many HOAs deliver meeting packages by postal mail or directly to owners’ homes. This way, owners can prepare for the important event. The notice must include the date, time and location of the meeting, as well as the agenda. The association’s governing documents should indicate how much notice must be given. HOAs must provide owners with advance notice of their annual meeting. If the association has committees, the annual meeting is the time when the committees would present their reports to the rest of the HOA members. Most associations also hold their board elections during the annual meeting. Annual meetings are often a time for members to get information or ask questions about important board business and association issues. ![]() These scheduled meetings are open to all association members. The board uses an annual meeting as an opportunity to address various issues impacting the development, present the annual budget, and discuss upcoming projects. They are used as part of a formal process to call a special meeting (occasionally referred to as an emergency meeting).Īll homeowners associations are obligated to hold annual meetings (sometimes referred to as annual general meetings or AMGs). Accessing Documents & Resident InformationĬommunity members use HOA petitions to bring attention to an urgent issue.
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